Jaeyou Park

Marketing Associate - 9 Oct, 2018

The Art of the Out-of-Office Reply (Setup and Removal)

Setting an out-of-office / vacation reply to people who send you an email is polite and lets them know that you won’t be answering their email until you return. Google’s Gmail platform makes it easy to set up this automatic response and remove it once you have returned to your office.

 

out-of-office / vacation reply gmail

 

Setting up a Gmail out-of-office/ vacation automatic response

1. Launch Shift or open Gmail and sign into your account.

2. Click on “settings,” in the upper right-hand corner.

3. Click on “vacation responder” and select “on.”

4. Complete the date range, subject, and message boxes. Take into consideration that if you have a Gmail signature, it will show at the bottom of your message.

5. Save your changes.

You will see a banner at the top of your Gmail screen as long as your “out of office” automatic reply is turned on.

out-of-office /on-vacation sticky note

 

Removing the out-of-office / vacation automatic response

1. Open Gmail and sign into your account.

2. Click on “End Now” on the banner at the top of the screen

 

Things to know about the out-of-office/vacation reply

1. If you have more than one email address, make sure to set up ‘out-of-office’ replies to each one of your Gmail accounts—they do not sync automatically! You can also minimize this effort through the multi-email management feature of Shift.

2. Your out-of-office / vacation automatic response begins at 12:00 a.m. on the first day of the date range and ends at 11:59 p.m. on the last day unless you end it earlier.

3. The same person will only get your response once every four days.

4. Email messages sent to your spam folder will not get the out-of-office / vacation response.